International Affairs Group (IAG) Graduate Fellow Job Posting

The International Affairs Group (IAG) Graduate Fellow, under the supervision of the Program Coordinator at the International House(I-House), administers, organizes and implements all aspects of IAG. IAG is the premiere organization of I-House which provides weekly programs at I-House on behalf of UCSD on Monday evenings at 7:00 pm. These events are designed to engage I-House and UCSD students, faculty, staff and the general public to provide education and valuable information on a range of timely political, economic, cultural and social issues of international and global interest and significance.

Administrative:

  • The International Affairs Group (IAG) Fellow is responsible for all day-to-day implementation of planning, management, development, and administration of the IAG program and the IAG weekly series of events including (but not limited to) contacting speakers/panelists, designing the event layout, catering, introducing speakers/performers, moderating panel discussions, and moderating question and answer session that promote a greater understanding of global affairs on campus and the greater San Diego community.
  • Administrative oversight of the IAG program team and provide mentorship for student interns and other I-House student staff (including social media, event manger, photographer, graphic media).
  • Responsible for the development of a detailed and accurate database system to ensure the effective functioning of IAG programs and activities ,including all IAG records, contact information, financial data, research, etc. Modify and maintain databases as needed.

Marketing and Promotion:

  • Update IAG website using campus Content Management System (CMS) as well as IAG social media accounts, including but not limited to Facebook and Twitter.
  • Develop communication and outreach plans and identify creative mechanisms to promote the IAG program, including websites and printed materials.
  • Make presentations to a variety of audiences, translate complex academic jargon into understandable language, motivating others to lend support to and participate in the IAG program.
  • Provide leadership, insight and direction to I-House staff and Media and Marketing Intern to create all print and digital marketing materials for IAG, including Facebook, website, posters, flyers, brochures, and promotional materials.
  • Create original content for press releases, advertisements, promotional and information pieces.

Evaluation:

  • Survey I-House residents and IAG attendees on topics of interest, gather feedback and conduct ongoing evaluation of programs.

Programs:

  • Create and implement strategies for expanding IAG and I-House’s impact and presence as a leader in programs and initiatives related to international and global issues at UCSD and the greater San Diego community.
  • Identify and network with local, national and international partners(for-profit and not-for-profit organizations, foundations, donors, grant and governmental agencies, etc.) across multiple industry sectors, foundations, institutes, and academic and educational specialty areas with similar goals to forge partnerships, share information and generate new collaborative opportunities and ideas that support the I-House and IAG mission.
  • Represent I-House on a variety of appropriate campus and community networks, committees, etc., related to international and global issues.
  • Interact with high-level government, institutional, and public officials in the US and in foreign countries to promote, organize, negotiate, coordinate, and implement IAG programs on behalf of I-House.
  • Ability to interact in a consistently positive manner with a diverse international multi-cultural clientele, including volunteers, donors, prominent social, academic and business figures, campus administrators, visitors and guests, using a high degree of tact, diplomacy, discretion, flexibility, professionalism, respect and courtesy in gesture and speech

Program Support:

  • Assist the I-House Director with efforts to identify and secure federal, state and non-profit funding sources for establishment, support and expansion of the IAG Program. Assist in transitioning the program to a secure and sustainable level of funding and functionality.
  • Interact with donors and potential donors to present initiative information in various settings. Respond quickly to donor and potential donor inquiries for information, and tailor information to the donor’s request, interest, and background.
  • With the approval of the I-House Director, seek out opportunities for donor underwriting of programs and activities. Select information most likely to appeal to donor interests, present information in a variety of formats (in person, presentation, email, phone, etc).

Budget and Fiscal Management:

  • Responsible for the administration, management and implementation of the IAG budget related to all IAG functions, meetings, events, panels, presentations, conferences, seminars/workshops, and related activities. Track expenses to ensure expenses are within budget. Review billings to ensure all expenditures for accounting accuracy.

Minimum Qualifications:

  • Graduate student in any department
  • With a great amount of autonomy, successfully engage and build working partnerships with all levels of university administration, faculty, students and the public (including VIPs, elected officials, corporate CEOs and other dignitaries)
  • Excellent time management, planning, event coordination and organizational skills
  • Strong delegation skills for work with IAG program team members
  • Coherent understanding of university organizations, departments, and research groups
  • Prior event planning experience
  • Proficiency with social media marketing
  • Strong writing and personal presentation skills
  • Excellent interpersonal skills with the ability to accomplish objectives with sensitivity and diplomacy (especially in a multi-cultural environment)
  • Excellent presentation skills; ability to create and deliver both formal and informal presentations
  • Excellent communication skills, both written and verbal, taking into account differences in social, cultural, professional, and educational backgrounds

Compensation:
$14/hour OR Rent abatement of comparable value for a room in a shared two-bedroom bridge apartment in International House. These apartments are typically reserved for visiting international faculty and graduate students and rent is normally $1,000-1,300.Utilities/cable/internet included.

DURATION
05/19/14 THRU 06/12/15
HOW TO APPLY
To apply for the 2014-2015 Academic Year, please email your application packet to Malou Amparo, I-House Program Coordinator, at mamparo@ucsd.edu by 5:00pm, Friday, May 9, 2014. If you have relatives employed at UCSD, you must include the name, relationship and department where employed in your resume and/or cover letter. This information is used only for the purpose of complying with the University’s nepotism policy.

Note: Your application packet must include:
– Resume
– Cover letter (with a bit about yourself and your background)
– 500-word essay describing why you are interested in this position, your vision and goals for the position (and for IAG), and any past experience you may have in event planning/implementation.

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